Customs clearance

Importing goods from abroad is a complex process that requires proper preparation and knowledge of the customs regulations in the country where the goods are being brought in. Customs clearance is one of the key stages that allows products to be placed on the European Union market legally.

Customs clearance services Poland

Customs clearance is a process supervised by customs authorities, involving the verification of goods entering or leaving a country’s customs territory. Its purpose is to ensure that imported and exported goods comply with applicable laws, and that all customs duties, taxes and charges have been settled correctly. Efficient customs clearance is crucial for smooth international trade and for minimising the risk of delays and legal issues.

When is customs clearance required in Poland?

You already know what customs clearance is – now check when it’s mandatory!

Customs clearance is required whenever goods cross a customs border, regardless of whether they are imported into a country or exported outside it. In the case of imports, customs clearance must be carried out when goods enter the European Union and become subject to customs control by the relevant customs office.

Exports, in turn, require customs clearance when goods leave the country. In both cases, it is essential to submit a customs declaration containing detailed information about the type and value of the goods, their quantity and the country of origin. Customs clearance is also required in transit situations, when goods move through the EU to their final destination. Without customs clearance and the required documentation, goods cannot be legally released for free circulation or exported.

Types of customs clearance

There are three main types of customs clearance:

• import customs clearance
• export customs clearance
• transit customs clearance

Import customs clearance applies to goods entering a country. It includes the customs declaration, possible inspection of the goods, and settlement of customs duties, VAT and other charges. Our customs agency provides end-to-end support for import clearance, helping prepare the documentation and representing the client before customs authorities.

Export customs clearance applies to goods leaving a country. It also requires a customs declaration, possible inspection, and confirmation that all export requirements have been met. We support you at every stage of export customs clearance to ensure goods are dispatched smoothly and in full compliance with regulations.

Another way to classify customs clearance

Customs clearance can also be divided into two basic types: standard customs clearance and simplified customs clearance. With standard clearance, all formalities related to documentation and the customs declaration must be completed before the goods are released. This includes submitting full documentation to the appropriate customs office, possible inspection, and settling duties and taxes.

Simplified customs clearance is more flexible and used to speed up customs procedures. It allows goods to be released earlier, before all details are formally declared. In this case, the company may submit a preliminary declaration with limited data, to be completed later. Simplified clearance is particularly useful for high volumes of goods or time-critical situations.

What is online customs clearance in Poland?

Remote customs clearance is a modern service that allows all customs formalities to be completed online. Thanks to advanced IT solutions and digital tools, the process becomes faster, more convenient and more efficient.

No matter where you present your goods, we can handle customs clearance there. Contact us for more details.

Customs clearance process in Poland – control customs Poland

Import customs clearance is the process that enables goods from abroad to be legally brought into the European Union. It consists of several key stages requiring accuracy and knowledge of regulations. Customs clearance step by step includes all necessary procedures, documents and formalities. The process can be described in the 5 steps below:

1. Granting authorisation to the customs broker and providing the required documents – the list of documents depends on the type of goods. However, a basic set usually includes:

• commercial invoice from the supplier
• transport document (waybill)
• certificate of origin

2. Preparing the customs declaration – the declaration is prepared by the importer or by the customs broker and then submitted electronically in the customs system.

3. Arranging inspections and obtaining required certificates

4. Submitting the customs declaration to the customs office

5. Possible document and/or goods inspection by the customs office – this may include:

• Documentary check – verifying documents against the declaration
• Physical inspection – carried out if non-compliance is suspected (e.g. type, quantity or quality of goods)
• Value check – verifying the declared value to determine correct duties
• Release of the goods into the requested customs procedure

In general, customs clearance is a multi-stage process – from preparing documents and filing the declaration, through possible inspections and checks, to releasing the goods.

What if an incomplete customs declaration is submitted?

Submitting an incomplete customs declaration may result in delays or refusal by the customs office. To avoid such situations, it is worth working with a customs agency that ensures all formalities are correct. In exceptional cases, our team acts quickly to correct errors and provide missing documents.

Why choose PEKO Customs Agency Poland for customs clearance?

Entrusting customs clearance to our agency means professionalism, reliability and full compliance with customs regulations. Our expert team has many years of experience in handling import and export customs clearance, allowing us to manage all formalities effectively. We take an individual approach to each client, tailoring our services to specific needs and requirements. By working with us, you can be sure the entire process will be handled efficiently and on time – so you can focus on growing your business. Trust our specialists and use our services for peace of mind and security in international trade.